Executive Assistant

Are you religious about “getting things done”? 💪 

Would you thrive in a fast-paced digital marketing environment? 🚀 

Do you take pride in helping a business thrive and contributing to a happy team? 😉

Does your heart skip a beat when everyone is on board and things are running smoothly?

Ever wander out and about and notice which everyday processes could use optimization? 

If all answers are affirmative, we have a you-shaped hole in our team.

Our CEO, Jure Knehtl, and COO, Mitja Sovič, are looking for a reliable and proactive person to support their efforts of leading the international, boutique eCommerce scaling agency, WeScale. 

This is not a typical Executive Assistant role. In this position, your responsibilities will be more diverse, more dynamic & more fun! We promise this is not a no-brainer “coffee-making” and “plants-watering” job, but a highly impactful role. As an executive assistant in WeScale, you will have an overview of the entire business operations, co-shape the future of the company, work directly with the leadership, and take ownership of business processes including business reporting, project management development, and hiring.

We don’t expect you to have years of experience working in the Operations or Executive department of a big company. We, however, expect you to be learning & growth-driven, have a positive & can-do attitude & be able to juggle between multiple unknowns while building order out of chaos.

Responsible for bringing structure and efficiency to business processes

  • Project management in Asana: internal and client’s projects overview (checking progress, providing extra information, etc.), monitoring task management, organization and creation of workflows
  • Business reporting and performance monitoring  in collaboration with the team (client reports, data entry for daily results, dashboards) 
  • Internal communication: organizing meetings, answering emails, handling internal communication, taking meeting notes, and storing & organizing business documents 
  • Company culture: co-creating a work environment in which the team feels productive, safe, and happy (organizing events, onboarding new members, internal education management)
  • Recruiting process: crafting job posts based on team’s inputs, job post distribution, review of  application, setting up and conducting job interviews
  • Marketing assistance: setting up surveys (internal and external), co-creating content for WeScale social media profiles and blogs with other teammates, coordinating companies’ podcasts and conference appearances

Perfect fit for the role 

  • Has experience working with a fast-growing company or a marketing agency 
  • Stellar knowledge of Asana (preferred) or another project management tool
  • Familiarity with Google Drive, Slack 
  • B2+ level English - working proficiency
  • A data-driven mindset and understanding of standard business and management practices
  • Has actively participated in the hiring and recruiting process before
  • Excellent communication skills 
  • Experience with project management and teamwork 
  • Has respect for deadlines and promises
  • Has confidence in their work quality and the ability to accomplish tasks in a timely manner

How can work together 

  • This is a full-time, on-premise or remote work position
  • We have a wonderful, spacious office in Črnuče, Ljubljana, Slovenia.

How WeScale YOUR career

  • You will never be alone in this. We have world-class experts helping us in process management, tasks organization, and project management in Asana. The templates are exceptional and continuously evolving. 
  • You will have access to and be able to learn from budget and career development plans created by globally-accomplished experts.
  • You will receive personalized attention to your career development and professional growth from top management and external mentors.
  • Our vision is a world where eCommerce improves lives. We invest in communities and share knowledge. 

Interested in joining our exceptional team? APPLY HERE

Let’s join forces on a mission to grow eCommerce businesses by marketing life-changing products to the world!

About WeScale

We scale. We focus on helping selected brands rapidly build, scale, and optimize their sales to 7+ figures.

WeScale agency is committed to act as a trusted business partner to eCommerce businesses with global growth potential. Our mindset is quality > quantity. We scale our clients’ businesses faster than they can on their own with the goal to build a stable growing partnership based on trust and results.”

Jure Knehtl, founder

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